SOFTWARE EVALUATION - Phase 1
During Phase I the digitalpermanence
team completed an environmental scan of available e-records policies and select software. The purpose of such a review was to establish a baseline understanding of available policy approaches and the range of technical requirements traditionally associated with capture, storage, migration and preservation functions. For obvious reasons the focus of this review has been policies and applications related to and/or best suited to the McGill University information technology infrastructure. Among the first policies developed for review in 2005 is a University standard on scanning/digitization.
The software review looked at relational database applications, Oracle, WebCT, web capture tools and a range of document management products. A common theme in this review was the vendor promise of "archiving" solutions--this term when used in an information technology context refers more appropriately to storage of data and not archival standards for long-term preservation. Among the results of this software review has been a joint initiative on document management with the University’s IT sectors and a series of pilot projects aimed at testing e-records capture as it relates to the University’s web presence and course-ware.